Wedding planners are invaluable professionals that organise and facilitate nuptial ceremonies. The first step in planning a wedding is to hire someone to coordinate it. Your wedding planner will assist in everything from picking an accessible wedding venue in Vaughan to choosing caterers and decorations. With such an essential job, it’s critical to pick the right wedding planner for your goals. From the service price to what the planner can offer, it’s important to research. To help, we’ve broken down everything you need to know to hire the perfect wedding planner.

What does a Wedding Planner do?

It might be easier to ask what a wedding planner doesn’t do since these pros handle everything from your Vaughan wedding venue to coordinating vendors and handling matters the day of. To understand how to make the most of a wedding planner, it’s important to understand the planner’s role. The bride or groom remains in command of the ideas, the menu, invitation list, and other fine details. The wedding planner does the following:

  • Schedules all vendor meetings
  • Attends all vendor meetings
  • Assists with budget management
  • Coordinates accommodations and transportation
  • Manages the event day-of, including ceremony and reception

An objective party, wedding planners, let you celebrate the event; really feel and enjoy it. They handle the administrative and technical issues so the bridal party can engage in the festivities.

Things to Consider When Hiring a Wedding Planner

Inherently a logistics role, the key quality in a wedding planner is punctuality and organisation. It’s not the only criteria, though. To find the ideal wedding planner, there are several things to consider.

Are they experienced?

Your wedding planner is in charge of sourcing your wedding venue in Vaughan, is responsible for site visits and supplier meetings, and deals with budgetary matters. All of these require experience in the field and connections in the local area. If you’re choosing a professional, it’s often best to stay local since they are familiar with the area.

What services do they offer?

There is a big difference between a wedding coordinator and a wedding planner. The latter offers far more comprehensive services, while a coordinator has a much smaller role in the event. A coordinator meets with you a couple of months before the wedding, confirms the logistics you arrange, does a walk-through, and handles the rehearsal. As a result, a coordinator doesn’t need to be local.

Wedding planners should be in the local area as they play a large role in all aspects of the nuptial arrangements. The planner helps you find a wedding venue in Vaughan, along with caterers, photographers, decorators, and music professionals. Planning is a full-time job, so the duties involve all aspects of the organising and execution of the wedding.

How much does it cost?

The cost of wedding planning services depends on many factors, but the main one should be the budget. Consider how much time and stress the planner will save you and determine that value. Set your budget and find someone that fits those needs. The larger the wedding, the more comprehensive your requests, and the more experienced the planner, the more it will cost. The price can often be a percentage of the wedding budget, between 15% and 20%, though some offer a flat rate, usually in the four-figure range.

Are you compatible?

The first step in hiring a planner is the consultation. Be honest during this meeting. Provided you are clear about your wants, expectations, and budget, you can determine if it’s a good fit. The wedding party deals with the planner a lot. Consider whether you want that professional as a part of this important day in your life.

What to Expect

When you hire a wedding planner in Vaughan, first you’ll research local providers. Based on their reputation, services, and pricing, you can make a shortlist of candidates—schedule appointments with prospective planners, and complete the consultation. Once you find a professional you like, you will set a budget with them and sign an agreement, establishing a price and timeline.

From there, the planner supplies you with a list of potential wedding venues in Vaughan so that you can set the date. They provide you with referrals for save the dates, invitations, and vendors such as decorators and caterers. Together, you schedule tastings and viewings, establishing the plans for the wedding rehearsal and day.

The planner deals with the RSVP process, coordinating accommodations and transportation for attendees. They manage everything leading to the wedding, including setup and coordinating vendors. In charge of handling issues that arise the day of, wedding planners are trained to think of the things you don’t consider. A qualified wedding planner has immense value, letting you focus on your big day.

Final Notes

Now that you know what to consider when hiring a wedding planner, you can choose the ideal candidate. So long as you accurately weigh the value of service against your budget, finding a wedding planner can be a great experience. These pros know the intricacies of your wedding and understand how to facilitate marriages for clients’ unique interests. Investigate your options and get to know the planners in your area. Equipped with the right planner and the perfect venue, you’ll have a wedding to remember.

To find out why wedding planners love the Chateau Jardin Conference Center, call us at 289-236-1903 or send us a message here. We can’t wait to be a part of your big day!