After a long and thorough search for the right catering company, you’ve finally found the perfect one for your event. To avoid any mishaps or miscommunications, it’s important to establish a great relationship with your caterer prior to your event day. Here are some tips to help you avoid catering mishaps for you event.
Communication is Key
After a long and thorough search for the right catering company, you’ve finally found the perfect one for your event. To avoid any mishaps or miscommunications, it’s crucial to establish a great relationship with your caterer before your event day. Here are some tips to help you avoid catering mishaps for your event.
Don’t Be Scared to Ask Questions
It’s okay to ask questions even if they’re small. If you have any concerns or something is on your mind, you should discuss it with your catering team. If you have concerns about a particular component, such as whether there will be enough food or if the food will be warm enough, then you can simply ask your caterers. They are the professional experts when it comes to these things, and that’s what their services are for. Generally, these types of concerns would already have been addressed if you’ve hired a professional catering company. However, it is crucial to voice any doubts you may have with your catering company to avoid any disappointment and mishaps.
Be Specific
Caterers often offer a variety of menus and pricing, so being specific regarding the type of event, the food you want served, and your expectations regarding the menu and service is crucial. A professional catering service will take the time to know you and ask many questions regarding the event and your thoughts on the menu. You want to be as specific as possible, especially when it comes to curating the menu for guests who require special needs such as unique dietary requirements. Be clear about each person’s exact needs. By communicating these special requests, you can ensure that your guests won’t run into any complications or inconveniences. Whether it’s big or small details, your catering team should always be informed of these details so that all your guests are satisfied with their meals.
Make Sure Your Caterer is Familiar with the Venue
Make sure that your catering team is aware of any policies, procedures, or barriers the venue has in place. This will help avoid any issues and mishaps from arising if everyone is on the same page with all the rules. You also want to make sure your catering team is briefed on the floorplan and the setup of tables and entrances. You wouldn’t want servers to be bumping into each other while walking out with food and drinks. You also wouldn’t want to give a dish that is made specifically for one guest to another, which would require the kitchen to have to remake the dish all over again and leave you with an upset guest.
Contract Details
Like anything else in business, get everything in writing. The contract between you and the caterer should specify what food, beverage, and services they will provide. The details on date, time, and location should also be included in the contract. This includes menus, number of servings, beverages, bar service, table linens, accessories, servers, all pricing, and any additional services. Having this in writing will give you peace of mind when trying to make sure your event is going as planned and ensure that everyone is on the same page with the details.
Understand the Terms
Establish some terms for yourself and the catering company. Discuss with them about how involved you wish to be throughout the event. You want both parties to have an understanding and be on the same page in terms of how details and tasks will be shared, so there are no conflicts during the event. By letting your catering company know what your expectations are, you can be sure to enjoy the event without any issues confidently. You might want to put the terms in the contract just so everyone is clear on what is expected.
If you’re looking for a great event venue in Toronto, Château Le Jardin Event Venue function hall is the place to go. With over 38,000 square feet of beautifully appointed function space, the event venue provides fine catering services for all types of events, including, but not limited to, weddings, anniversaries, conferences, seminars, and holiday parties! We even have event coordinators, highly trained staff, entertainment, and decor services to ensure that your party will be what everyone is talking about for a long time. To learn more about the venue, contact us here.
